River Valleys CoC
  • Home
  • About Us
    • What is CoC?
    • Governance
    • Committees
    • Staff
    • CoC Newsletter
  • Coordinated Entry
    • Need housing help?
    • How CE Works
    • CE Agency Start-Up
    • CE Participating Agency Resources
  • Data & Planning
    • Data & Reports
    • CoC Plan
    • HMIS
    • Point in Time Count
  • Funding
    • HUD CoC Program Competition >
      • Local Competition for Projects
      • National Competition Applications
    • Other Funding Opportunities
    • Requesting CoC Support for Applications
  • Get Involved
    • CoC Network Meetings
    • Membership
    • Leadership
    • Lived Experience Group
    • Local Homeless Response Teams

Annual Point in Time Count

The Point in Time Count (PIT) and companion Housing Inventory Count (HIC) occur every January. In Minnesota, the official count date is generally the night of the fourth Wednesday of the month.

The count includes everyone who is in unsheltered situations as well as in shelter and housing on one night. It also includes all programs designated for housing or sheltering people experiencing homelessness. 
  • PEOPLE are counted in the Point in Time Count (PIT). 
  • HOUSING units and beds are counted in the Housing Inventory (HIC).   

Key details for 2025

Official Date of the 2025 Point in Time Count: Night of Wednesday, January 22, 2025. 
  • Housing Inventory reported for the same date.

Survey periods (when to do surveys) 
  • Street outreach count: Sunset January 22 to Sunrise January 23
  • Event-based count: Thursday, January 23 or Friday, January 24
  • Service-based count: Thursday January 23 - Tuesday, January 28
​
​Date for surveys to be submitted in PITLIVE: Friday, January 31, 2025. ​
​
​
​CoC-wide PIT Count Training for Surveyors: Thursday, January 9, 2025 at 1pm. 
  • Hosted on Zoom (registration closed).
  • Recording | Slides | Summary

Q&A Time for PIT and HIC data collection and reporting: Thursday, January 16 during regular CoC meeting (10am-12noon). Exact time coming soon. >> Register for CoC Meeting
Picture

Roles for the PIT Count (PIT) & Housing Inventory Count (HIC)

Picture

Additional role information for Local Count Leads and Homelessness Response Teams

  • 2024 Planning Guide for Local Homeless Response Teams - covers PIT Count basics and your options for the Unsheltered Count 
  • PIT-HIC Introductory Presentation - PowerPoint slides to share with your community​

Point in Time Count Forms and Guides

Count of stayers in Housing/shelter - in HMIS
Includes stayers in shelter, transitional housing, host homes, rapid rehousing, and supportive housing.
​
TRAINING
  • NONE. Follow HMIS data entry instructions for your project type. 

​REPORTING 
  • NONE. Data collection completed in HMIS. ​
Count of stayers in Housing/Shelter - NOT in HMIS
Includes stayers in shelter, transitional housing, host homes, rapid rehousing, and supportive housing.
​

TRAINING
  • General reporting training: Recording | Slides | Summary
  • Non-HMIS reporting video: Recording | Summary ​
  • ​​Aggregate Data Form for Shelter and Transitional Housing staff to prepare notes and identify questions. 

​REPORTING
Permanent Housing - submit total stayer # with HIC updates in AirTable online form  - January 23 - February 14
Shelter and Transitional Programs - by appointment (combined with PIT Count reporting) - January 23 - February 7
  • Schedule 15-minute slot
  • Schedule 30-minute slot ​
Count of people in unsheltered locations
Includes people staying outside or in other non=housing locations (vehicles, tents, public buildings, storage units, 24-hour businesses, etc.) 
​

TRAINING
  • CoC Surveyor Training on January 9:  Recording | Slides | Summary
  • Household ID Quiz
  • CE List Outreach instructions will be sent by Jenn V. 
  • Additional Surveyor guides are available on the MN HMIS website
  • Contact the CoC Coordinator for additional support

​REPORTING
  • Official reporting: ​PITLIVE link for submitting unsheltered survey and observation data. 
  • For local/unofficial use only:
    • Paper version of Survey Form 
    • Observation Tool 
    • Unsheltered Survey Tally Sheet

Housing Inventory Forms and Guides

Housing/Shelter Units & Beds - in HMIS
Includes shelter, transitional housing, host homes, rapid rehousing, and supportive housing.
​
TRAINING​
  • TBD
​
​REPORTING 
  • Air Table update form. Look for link and instructions from Jenn V. in late January. 
Housing/Shelter Units & Beds - NOT in HMIS
Includes shelter, transitional housing, host homes, rapid rehousing, and supportive housing.
​

TRAINING
  • Non-HMIS reporting video: Recording | Summary ​
  • Video and guide for AirTable reporting 
​
REPORTING

Permanent Housing - submit updates in AirTable online form  - January 23 - February 14
Shelter and Transitional Programs - by appointment (combined with PIT Count reporting) - January 23 - February 7
  • Schedule 15-minute slot
  • Schedule 30-minute slot 

PIT Count Day-of Cheat Sheets (updated 2025) 

People in Shelter or Housing (HMIS) 

Reporting - ES/TH with HMIS
Reporting - PH with HMIS

People in Shelter or Housing
(not in HMIS) 

Reporting - ES/TH without HMIS
Reporting - PH without HMIS

People Not in Housing

Surveys - Street Outreach
Surveys - at Event
Surveys - CE List Outreach
Surveys - at Agencies

Picture

River Valleys CoC a community-based coalition dedicated to working together to prevent and end homelessness in southern Minnesota. 

​
River Valleys CoC is also a Continuum of Care region recognized by the U.S. Department of Housing and Urban Development for the purposes of the HUD Continuum of Care funding program. The CoC's formal name with HUD is Rochester/Southeast Minnesota CoC (MN-502). 

Quick links

  • Find housing help
  • Subscribe to the CoC Newsletter
  • Register to attend a Full CoC meeting 
  • CE forms & materials ​​
  • Home
  • About Us
    • What is CoC?
    • Governance
    • Committees
    • Staff
    • CoC Newsletter
  • Coordinated Entry
    • Need housing help?
    • How CE Works
    • CE Agency Start-Up
    • CE Participating Agency Resources
  • Data & Planning
    • Data & Reports
    • CoC Plan
    • HMIS
    • Point in Time Count
  • Funding
    • HUD CoC Program Competition >
      • Local Competition for Projects
      • National Competition Applications
    • Other Funding Opportunities
    • Requesting CoC Support for Applications
  • Get Involved
    • CoC Network Meetings
    • Membership
    • Leadership
    • Lived Experience Group
    • Local Homeless Response Teams