CE Participating Agency Resources

​River Valleys CoC has developed detailed policies and procedures, helpful resources, and training opportunities for agencies and programs that participate in Coordinated Entry (CE) in our region.

CE policies are maintained by the Coordinated Entry Committee and are approved by the CoC membership. Procedures and forms may be changed as needed by CoC staff to maintain alignment with approved CE policies. 

Participating agencies are required to use approved forms for completing assessments and receiving referrals. The most current version of forms will be posted here. ​

Policies

Policies define and guide our CE system. They answer why our CE system exists and what it is meant to do. 
Three primary sets of policies guide our CE system. Funder requirements for individual programs also affect how CE works.  

River Valleys CoC CE Policy

The Coordinated Entry Policy of River Valleys CoC was developed and approved by CoC members to guide agencies and individuals in implementing CE as intended by the community. 

The policy describes: 
  • How referrals are prioritized
  • Roles for assessors, housing providers, navigators, and others 
  • Expectations for data management and reporting
  • Values and standards for CE activities
  • and more

>> Read the River Valleys CoC CE Policy 

Minnesota's HMIS Policies 

Many parts of the CE system are managed within HMIS (Homeless Management Information System). The policies of Minnesota's HMIS further define how to use the data system and how decisions about the data system will be made. 

>> Read the HMIS Policies  

Housing Problem Solving: A Mix of Heart, Strategy, & Creativity

Registration is open now for this training series. Locations are available throughout the region in May - August 2025. >> Learn more and find a training option that works for you. 

Procedures

Procedures detail "how" we will implement the CE system that was agreed in policy, in a way that works for people across the multiple counties and through many agencies that are involved in the homelessness response system.  
Procedures are defined by role or activity: housing problem solving & assessment, housing provision, navigation, and case conferencing.  

Housing Problem Solving & Assessment 

Procedures
CE Assessor Procedures
​
CE Assessment Forms Housing Problem Solving Forms

Housing Provision

Procedures
Housing Provider Procedures

Required Forms ​​
​Other Resources

Navigation

Procedures
Navigator Procedures - coming soon

Required Forms
  • Coming soon

​Other Resources

Case Conferencing

Procedures
Case Conferencing Procedures

Other Resources
Schedule - see calendar on main CoC page 

Training & Support 

 Technical guides 
​Additional CoC Resources 

Sign up for training

Coordinated Entry  101
Get to know the purposes and processes of Coordinated Entry. Great for new staff, refreshers, supervisors of staff that work with CE, and other community partners. Offered monthly on the first Wednesday at 9-10am.
>> Register to attend 

Monthly CE Assessor meeting
Third Wednesdays at 9-10am 
Targeted training topics with time for questions. 
>> Register to attend

Monthly CE Housing Provider meeting
Fourth Wednesdays at 9-10am 
Targeted training topics with time for questions.  
>> Register to attend