CE Participating Agency Resources

​River Valleys CoC has developed detailed policies and procedures, helpful resources, and training opportunities for agencies and programs that participate in Coordinated Entry (CE) in our region.

CE policies are maintained by the Coordinated Entry Committee and are subject to approval by the CoC membership. Procedures and forms may be changed as needed through the CE Providers Group and CoC staff. 

Participating agencies are required to use approved forms for completing assessments and receiving referrals. The most current version of forms will be posted here. ​

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Policies

Agencies and programs participating in the Coordinated Entry System agree to follow the Policies and Procedures. The River Valleys CoC Coordinated Entry Policies align with the Statewide framework, which was adopted by all CoC regions in Minnesota. 

• River Valleys CoC Coordinated Entry System-Policies and Procedures - Updated November 2020
• Minnesota Statewide Coordinated Entry System Policies and Procedures Framework

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Assessor Materials 

Procedures
CE Assessor Procedures
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Required Forms

• River Valleys CES Participant Notice and Consent for Release of Information -  English/Spanish 
• Minnesota's HMIS Data Privacy Notice
• HMIS ROI for HIPAA Covered Agencies
• HPS and CE Assessments
• River Valleys CES Receipt - English/ Spanish

Other Resources

• Housing Problem Solving (HPS) Guide
• HPS Questions
• Housing Stabilization Services Guide
• Participant Update Form​

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Housing Provider Materials

Procedures
Housing Provider Procedures

Required Forms

• Housing Provider Referral Request Form
• Contact Log
• Update Form​

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​Other Resources

• HMIS report guidance

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Navigator Materials

Procedures
Navigator Procedures - coming soon

Required Forms

• Coming soon

​Other Resources

• HMIS report guidance

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Case Conferencing Materials

Procedures
Case Conferencing Procedures

Other Resources
Schedule - see calendar on main CoC page 

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CE Provider Training & Support 

Training and Technical Assistance

• Guide for Program Managers and CE Leads  NEW! 
• Training Checklist - Assessors NEW!
• Training Checklist - Housing Providers NEW!
• CE Data Quality Plan NEW! 
• Monthly Provider Calls - 2nd Friday at 9am
• HMIS Guidance for CE (external link) 
• Assessor and Housing Provider Training Registration 

​Additional Resources 

• CES Access Points List
• CE Scripts
• CE Housing Navigator Role Description
• CE Participant Brochure (to share with clients) 
• CE Service Provider Brochure (to share with other agency staff)
• Region Map with CES Access Points

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