CE Partner Agency Resources
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River Valleys CoC has developed detailed policies and procedures, helpful resources, and training opportunities for agencies and programs that participate in Coordinated Entry (CE) in our region. CE policies are maintained by the Coordinated Entry Committee and are approved by the CoC membership. Procedures and forms may be changed as needed by CoC staff to maintain alignment with approved CE policies.
Participating agencies are required to use approved forms for completing assessments and receiving referrals. The most current version of forms and training opportunities will be posted here. |
Policies
Policies define and guide our CE system. They answer why our CE system exists and what it is meant to do.
Three primary sets of policies guide our CE system. Funder requirements for individual programs also affect how CE works.
Three primary sets of policies guide our CE system. Funder requirements for individual programs also affect how CE works.
River Valleys CoC CE Policy
The Coordinated Entry Policy of River Valleys CoC was developed and approved by CoC members to guide agencies and individuals in implementing CE as intended by the community. The policy describes:
>> Read the River Valleys CoC CE Policy (rev 11/21/25)
- How referrals are prioritized
- Roles for assessors, housing providers, navigators, and others
- Expectations for data management and reporting
- Values and standards for CE activities
>> Read the River Valleys CoC CE Policy (rev 11/21/25)
Minnesota's HMIS Policies
Many parts of the CE system are managed within HMIS (Homeless Management Information System). The policies of Minnesota's HMIS further define how to use the data system and how decisions about the data system will be made.
>> Read the HMIS Policies
>> Read the HMIS Policies
Procedures
Procedures detail "how" we will implement the CE system that was agreed in policy, in a way that works for people across the multiple counties and through many agencies that are involved in the homelessness response system.
Procedures are defined by role or activity: housing problem solving & assessment, housing provision, navigation, and case conferencing.
Procedures are defined by role or activity: housing problem solving & assessment, housing provision, navigation, and case conferencing.
HOUSING PROBLEM SOLVING & ASSESSMENT
CE Assessor Procedures
General Forms
Housing Problem Solving Forms
CE Assessment Forms
General Forms
Housing Problem Solving Forms
- (NEW) HPS Assessment aligns with ClientTrack assessment available July 2, 2026
- HPS Assessment Prompts - for information only, not a required form
- HPS Question Prompts - for information only, not a required form
CE Assessment Forms
- (NEW) Housing Needs Assessment aligns with ClientTrack assessment available July 2, 2026
- HPS and CE Assessments (use until July 1, 2026)
- River Valleys CES Receipt - English/ Spanish
CASE CONFERENCING
- Case Conferencing Procedures
- Schedule: see calendar on main CoC page
NAVIGATORS
HOUSING PROVIDERS
Training & Support
Technical guides
Sign up for training
Coordinated Entry 101
Get to know the purposes and processes of Coordinated Entry. Great for new staff, refreshers, supervisors of staff that work with CE, and other community partners. Offered monthly on the first Wednesday at 9-10am.
>> Register to attend
Assessor Training
Training is required for anyone who will be conducting Housing Problem Solving and CE assessments. Offered upon request.
Prerequisites: CE 101 and HMIS login required.
>> Request training
Housing Provider Training
Training is required for any housing program advocate who will be requesting referrals from the CE priority list and working with clients on housing referrals. Offered monthly.
Prerequisites: CE 101 and HMIS login required.
>> Register to attend
Monthly CE Assessor & Housing Provider calls
Third Wednesdays at 9-10am
Targeted training topics with time for questions.
>> Register to attend
Get to know the purposes and processes of Coordinated Entry. Great for new staff, refreshers, supervisors of staff that work with CE, and other community partners. Offered monthly on the first Wednesday at 9-10am.
>> Register to attend
Assessor Training
Training is required for anyone who will be conducting Housing Problem Solving and CE assessments. Offered upon request.
Prerequisites: CE 101 and HMIS login required.
>> Request training
Housing Provider Training
Training is required for any housing program advocate who will be requesting referrals from the CE priority list and working with clients on housing referrals. Offered monthly.
Prerequisites: CE 101 and HMIS login required.
>> Register to attend
Monthly CE Assessor & Housing Provider calls
Third Wednesdays at 9-10am
Targeted training topics with time for questions.
>> Register to attend